- High School Diploma or GED with three years of office/administrative experience.
- Proficiency with Microsoft Word, Excel, Power Point and Outlook software applications.
- Basic administrative skills to include answering telephones, filing, creating correspondence, and completing forms.
- Must have ability to prioritize with appropriate urgency and maintain confidentiality.
- Excellent interpersonal, written, and verbal communication skills and high level of initiative.
- Basic math skills.
- Ability to apply company business policies to resolve unique situations.
- Prefer broker, vendor, or grocery experience.
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- Provide professional, on-going communication and problem solving in conjunction with Account Executives, Buyers, vendors, brokers, retail chain customers and other DPI personnel on new items, promotional item processing and marketing programs.
- Working with the Office Support Manager - contact vendors and brokers to sell them space in the monthly newsletter.
- Contact and follow up with brokers and vendors to acquire required forms and information to complete new vendor/item set up information, including current distributor price lists, specification sheets, bar code samples, retail samples, new vendor forms, liability insurance certificates, verification of product costs, freigh costs, and calculate proposed customer pricing and suggested retails based on information from vendors or brokers.
- Prepare and proof customer new item presentation letters and forms for the account executives fornew item presentations to retailers.
- Provide brokers and vendors with necessary information required to complete DPI forms.
- Submit vendor promotions to the CDM or MDM team to enter into the purchasing and maintenance system.
- Complete and submit promotion forms to retailers as applicable with Account Executive approval.
- Prepare sales, marketing and pre-book sheets in the Microsoft Power Point and Excel software applications.
- Maintain department files that include but are not limited to vendor price lists, vendor files, new item and promotion files.
- Communicate customer authorization changes to the buyres as they occur.
- Assist in resolving vendor deduction issues.
- Attend and participate in weekly marketing meetings.
- Assist Account Executives in preparing the weekly meeting notes for distribution to Sales and Sales Management.
- Assist with company weekly mailings to field sales representatives - work in a rotating schedule with other marketing assistants.
- Prepare and distribute Sales Reports to Vendors and Brokers that have subscribed to reports available in a timely manner.
- Prepare and maintain mail and email distribution lists and assist with the period mailing of information related to upcoming Sales and Marketing programs.
- Assist with telephone receptionist activities as backup when needed.
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